There are times throughout the year that a business can predict when certain changes will take place in the office. This can help you plan ahead and work with your cleaning company to adjust procedures accordingly. You can anticipate the changes sometimes months in advance and be more than prepared to handle them. This way you can be proactive rather than waiting until the changes takes place in order to deal with them.
Here are some foreseeable changes that can take place and some ideas to help you stay ahead of the cleaning game.
Change in Weather and Foot Traffic
Each season comes with a different amount of foot traffic for businesses. By taking note, you can predict future seasonal activity. When there is an increase in foot traffic, increase your cleaning needs accordingly.
For instance, if you own a business requiring outside landscaping during the spring months, you may see more outside debris being tracked in. Also, when the weather becomes warmer you will see an increase in employees taking outdoor breaks for lunch and activities. This adds to the amount of debris being tracked in from outside and the need for more frequent cleaning of the common areas of the business.
In the winter months you will have a different set of challenges. You have to deal with snow, water and salt covered roads and sidewalks all of which can be tracked into the building. These can wreak havoc on the floors and require special attention. Not to mention they provide for a slippery and dangerous environment for people entering and leaving the building. The time is now to prepare for the winter months and adjust your floor cleaning routine accordingly.
All of these situations require an adjustment of cleaning frequency and services. The following are a few ways that can help keep you proactive in planning for these changes:
Increase floor cleaning services during more active months
Increase vacuuming of carpet areas during winter months to prevent debris/salt damage
Schedule professional carpet cleanings well in advance according to the more active months
Remember to also step up frequent touch point cleaning and disinfecting
Construction Projects
Construction projects can complicate an offices’ cleaning regime. Whether the entire building or a smaller area is being remodeled, all types of debris will come with it. There may be drywall dust, paint splatter, wood shavings and the dirt and dust the constructions workers carry in and out of the work area. This will be especially evident with larger scaled construction work.
You must be prepared for these projects ahead of time. If not, you can end up with quite the mess, even in areas of the office where the construction is not taking place. Dust from construction projects can find its way into many places. This can also create an unsafe environment for the health of those who enter those spaces.
When there is a construction project planned make sure to notify your cleaning company well in advance. Work with them and the construction company to ensure a solid plan is in place for cleaning while the work is being done. Even the smallest construction project can disrupt the cleaning process in an office and have an impact on employees, customers, and patrons. Try to take the necessary steps to manage any cleaning changes that need to be made.
Additionally, you may want to find a reputable cleaning company with experience handling post-construction cleanup. This may be necessary especially with larger construction projects. A cleaning company providing this service will be more knowledgeable understanding that:
There are several cleaning phases of the same area in post-construction cleanup.
Dust from the construction project will continue to settle on surfaces days after the project is complete.
Certain areas such as high reach zones, HVAC systems, computers rooms and more need special attention.
An experienced cleaning company can help you plan and respond to construction activities in the office.
Cold & Flu Season
The same time every year the cold and flu season rears its ugly head. Of course, we now have the added threat of COVID-19. Thousands of people get sick during this season. Unfortunately, some of them still go to work or public spaces spreading contagious germs. How can an office prepare for cold and flu season?
Having your cleaning company step up their cleaning routine and frequency is a good idea. They should also use proper cleaning supplies and technology designed to kill cold and flu germs. One example is Electrostatic Spray Technology – learn more about this service here.
You also want to ensure your cleaning company knows proper disinfecting and sanitizing techniques and procedures. Have them practice touchpoint cleaning for all high traffic areas of the office on a more frequent basis.
Another way to prepare and defend for the cold and flu season is to practice and promote good office environment hygiene. Even though this practice should be a common procedure for everyone, some people may need reminders. Place signs reminding people to wash their hands regularly and thoroughly, and to sanitize shared office supplies and equipment. Keep disinfectant wipes and hand sanitizer handy around the office and in bathrooms. Also encourage employees to stay home when they are sick to stop the spread.
Keeping an office environment clean and safe can be a hard task to achieve. Anticipating change within the office can help you prepare. Having an experienced and reliable cleaning company can prove invaluable. They can alleviate a lot of stress by helping you plan for these changes and provide the proper amount of staff.
Cleantec specializes in these services and can discuss with you any questions you may have. Give us a call today at (315) 463-5353.
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